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New E-Discovery Rules Take Effect
E-Discovery Solutions
EmailXtender
ApplicationXtender
By Larry Greenemeier, InformationWeek
The U.S. legal system on Friday made good on its promise to get stricter in compelling companies to produce electronically stored information as evidence in civil court cases. As of Dec. 1, companies and their IT departments must produce information earlier in the litigation process, and if they can't, they'd better be ready to explain why.
You have to know what information your company is storing and where it's located. If you have a policy governing how long your company stores information before it's purged, be prepared to prove that policy was in effect and enforced before the court's request for information. And if you think it's going to be too difficult or expensive to find court-requested data, you'll need to prove it.
E-mail has been used as evidence in court cases for years; the amended rules also cover electronic documents, spreadsheets, image and sound files, and database info. The language is inclusive enough to cover any electronic media developed in the future. The amended rules explicitly state that requested information must be turned over within 120 days after a complaint has been served on a defendant. If this deadline isn't met, it's possible that electronic evidence could be ruled inadmissible. Or in the instance of a defendant sitting on potentially damaging evidence, courts can levy fines and other penalties.
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E-Discovery Solutions from DCA
EmailXtender is an email management solution. Emails, attachments and Instant Messages are captured in real-time, full indexed and archived to a central mail store ensuring a complete and authentic archive.
Advanced Features include: Flexible message retention policies, user activity auditing/reporting, investigator search capabilities.
The solution enables enterprise-wide deployment with a consolidated and centrally managed archive providing the maximum scalability and fastest discovery results - all at the lowest cost of ownership.
Document management can easily get out of hand— especially with information retention such a priority these days. ApplicationXtender software enables users to easily create, manage, deliver, and store documents and images in a central electronic repository - where they’re easily accessible and up-to-date. Best of all, it’s a proven solution from a trusted name in enterprise storage and content management—EMC.