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The DCA team took customer service to new heights by converting 8 million secure documents to searchable electronic files in less than six months -- and under budget, too!
The project was under the direction of one of DCA's long-time customers, Pfizer, Inc. The project was mission-critical to the drug-maker, who had just completed the acquisition of Wyeth Corporation and was seeking a rapid transition of that company's patent, trademark and litigation documents.
"The scope and speed of this operation was simply amazing," said Carmen Lantigua, Pfizer Director - IP Global Services. "We went from bidding the project to start-up in just four weeks. DCA completed the initiative on-time and under budget despite several roadblocks we threw at them along the way!"
The project was also significant because the entire document conversion took place on-site at the customer location.
Our goal with every project is to address the business needs of our customers using a creative balance of technology and our experienced team of imaging professionals" stated Thomas Tripodi, DCA's VP of Business Development. "With this project, Michael Coombs, the DCA Account Manager for the Pfizer Account, developed an end to end solution that leveraged similar technology to the existing Pfizer production environments that DCA implemented in 2004. Leveraging DCA staff and equipment, we were able to create a high volume onsite production conversion platform. This solution eliminated the need for any of Pfizer’s documents to be moved from their existing file room. In addition, Pfizer’s data never left their network during the entire conversion, assuring the highest level of data security”.
“A key requirement of this initiative was having indexed document images available for use by the Intellectual Property organization within a couple of days of scanning. Additionally, any documents that were not scanned and required priority handling, were routed to an express queue to expedite the release of them through their Content Management Software” adds Thomas Tripodi
Technology used to manage the 8 million documents included multiple high-speed Kodak I-700 series scanners and both Kofax and EMC Documentum document management software.
New York-based Pfizer is a diversified, global health care company dedicated to the discovery, development and manufacturing of medicines, vaccines and nutritional products for people and animals. Pfizer works across developed and emerging markets to advance wellness, prevention, treatments and cures that challenge the most feared diseases of our time.
Document Conversion Associates, Inc. (DCA) has been an international leader in mission-critical content management solutions since 1991. Featuring world-class document imaging hardware and software and proven information management processes, DCA serves the world's largest companies, governments, and educational institutions with integrated document imaging, forms processing, and digital content management solutions.
We recently read an excellent white paper by Sean Baird of EMC and thought we would present to you some of the highlights of this exceptional report.
Although document capture is being used in many organizations to improve business processes, the ability to maximize this value is impeded by two significant challenges:
Too many document types. While many document capture applications focus exclusively on capturing just a few document types, the challenges faced by most organizations require that they capture dozens — if not hundreds — of document types.
Distributed organizations. Documents received at distributed locations are frequently delivered to central mailrooms before they are processed, adding shipping costs and slowing down business processes.
Paper still consumes unnecessary handling time, drives up operational costs, and creates issues for compliance and regulatory obligations.
An example of how document capture can significantly improve a business process is invoice approval and payment. Many accounts payable departments rely upon clerks to enter invoice data into the accounting system. However, organizations are increasingly using advanced capture systems to eliminate nearly all manual data entry, improve data accuracy, free valuable accounting resources, and dramatically speed up invoice processing. AP departments often find that they can reduce the time to process invoices from several weeks down to a few days or less.
Intelligent Enterprise capture extends the value even further:
A recent AIIM study shows that organizations are increasingly capturing documents in‐house, at least in part because automated data extraction outperforms outsourced data entry.
Organizations that can effectively automate data extraction are able to offer faster, more competitive services, while lowering the costs that limit profits and business agility.
Microsoft SharePoint has become an integral part of company life in our "always-on world" of global collaboration.
The broad capabilities of SharePoint 2010 helps your company and business stakeholders quickly respond to changing market needs by sharing ideas and expertise, creating collaborative solutions, and finding the right business information to make better decisions. This powerful technology is helping businesses across the globe cut training and maintenance costs, slash time to market and leverage a global network of knowledge workers.
The popularity of this application is creating a growing demand for solutions that can automatically capture, transform and deliver documents and data into SharePoint.
Through its partnership with DCA, Kofax offers the broadest suite of SharePoint-enabled capture products on the market, supporting business processes and archives from the enterprise level to the individual desktop. The Kofax offering ,in conjunction with DCA’s ability to provide a wide range of hardware and services to convert either backfile or dayforward documents into electronic content, provides clients with a complete end to end solution.
Important features of the solutions include:
Kofax is a Microsoft Gold Certified Partner, authorized to enable document driven business process automation, transactional content management and archiving for a variety of Microsoft solutions. A wide variety of end customers have successfully used the Kofax system for business benefits:
If using Kofax with collaboration software like SharePoint makes sense for your business, why not give us a call and let us assess the opportunities with you? As a Kofax Platinum Provider, DCA is well-positioned to provide the precise document management solutions to meet your needs!
We have just learned that DCA was once again awarded the important Platinum partner designation from one of our valued software partners, Kofax. This award is presented annually to the upper tier of more than 1,000 Kofax global partners who have been audited and met or exceeded the strictest criteria for operations, sales, continuing product education, and excellence in customer support.
For our customers, this designation means that DCA will continue to have access to dedicated Kofax resources and support, exclusive industry briefings, and customer support alternatives unavailable to most distributors.
“We’ve worked hard — and will continue to work hard — to attain this designation so we can offer the premier products, support and services to our customers,” said Cindy Knowles, DCA President and CEO.
For more than 20 years, Kofax products have been used in finance, government, insurance, healthcare, and a broad range of companies and agencies that must capture critical business information from paper and electronic documents.
Kofax delivers these solutions through its own sales and service organizations, and a global network authorized partners like DCA in more than 60 countries. DCA has had a long, successful partnership with Kofax. In addition to maintaining Platinum status, DCA has been previously awarded the Kofax “Top Number of Quality Client Transactions” award.
If you need help assessing the best Kofax solution for your business, the time has never been better to contact DCA for a free on-site assessment.
After all, we’re sitting pretty in platinum!
Ibml listened to their customers and heard what they want in high-speed scanning and made some enhancements.
Imaging Business Machines, LLC (ibml) is a leading provider of document capture solutions designed to help organizations benefit from intelligent high speed scanning and demanding imaging. DCA, Inc. is a certified reseller of ibml’s high-performance ImageTrac line of scanners and software.
The Fujitsu fi-6800 incorporates many features and functions that will improve your document scanning efficiency. From high speed scanning, to ease of use for user operation, or a full suite of software productivity tools, the fi-6800 is the ideal solution for a wide range of Production Scanning applications.
Features include:
For more on other Fujitsu Scanners please visit our Fujitsu Page or contact us at 908-236-6505 x110 or via email at Info@dcainfo.com
ABBYY® FlexiCapture is a dynamic data capture solution that can automatically process manifold document types in a Single Stream
ABBYY® FlexiCapture is a significant step forward in the development of data capture and document processing systems. The Professional version is ideal for departments of small-to-medium sized businesses, allowing them the ability to automate all their paper-based processes while significantly reducing costs and improving efficiencies.
FLASH DEMO - CLICK HERE Please be patience this takes a moment to load. Click Back button in your browser when done to return.
For more information contact DCA at 908-236-6505 or via email at Info@dcainfo.com
For more on the benefits of ABBYY® FlexiCapture please CLICK HERE
The new Kodak i4000 Series Scanners are designed to help end users—especially those in small-to-medium sized businesses (SMBs)—cost-effectively automate document capture and management. The new capture platform of the i4000 Series Scanners combines the below for a complete information management solutions.
Features:
The i4000 Series Scanners’ compact, ergonomic design makes it easier for average end users to effectively integrate document capture into new and existing information-driven business processes. Kodak’s Smart Touch functionality allows end users to send digital documents to common destinations including email, desktop applications, shared file locations and Microsoft Sharepoint Server. The i4000 Series Scanners also provide flexible, dual-support for Kodak’s Perfect Page Image Processing Technology or KOFAX VRS Software
Kofax Monitor is an application monitoring software that provides real-time monitoring and metrics on the operational “health” of your Kofax Capture system. The product is ideal for managing and assessing Kofax Capture operations including service level metrics, historical performance data and real-time capture processing status. Download the Data Sheet below for more on Kofax Monitor features. Download Data Sheet
For more on this and other KOFAX Products, please click here to visit our KOFAX PAGE Or contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com
The ScanSnap S1500 for Windows and S1500M for Mac Users provide users an effective way to greatly reduce paper clutter, storage space, and security risk associated with unmanaged paperwork at home or office. Even better, documents scanned by ScanSnap take on a higher level of accessibility and usefulness once liberated into the digital realm.
Download Datasheet for ScanSnap S1500M (Macintosh)
Download Datasheet for ScanSnap S1500 (Windows)
For more info on other Fujitsu Scanners visit our Fujitsu Page
Contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com
Kofax Express is a state of the art, all in one, scan to archive application that makes it easy for anyone to quickly scan, organize and store documents. It’s easy enough for beginners, but powerful enough for professionals. Download the Data Sheet below for more on Kofax Express features.
For more on this and other KOFAX Products, please click here to visit our KOFAX PAGE
Or contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com
Kofax manages the Scanning and Capture Stage of your Sharepoint Implementation. It can manage the capture stage of the Sharepoint content lifecycle, from indexing and validation to the release of the scanned images and metadata to your Sharepoint libraries.
Kofax is the leading provider of Intelligent Capture & Exchange solutions, providing application software and OEM/POS software worldwide. For more than 20 years, Kofax has provided award-winning solutions that automate document-driven business processes by managing the capture, transformation and exchange of business-critical information arising in paper, fax and electronic formats in a more accurate, timely and cost-effective manner.
For more on Kofax Products please Click Here to visit our KOFAX page
For more information Contact DCA at 908-236-6505 x110 or via email Info@dcainfo.com
The KODAK i700 Series Scanners ideally match the speed and volume requirements of your enterprise. For example let’s take a look at the tried and true KODAK i780 scanner, a Better Buys for Business Editor’s Choice Award winner. This scanner delivers all the advantages: the speed you need, automatic features like auto orientation for exceptional images every time, and rugged, reliable performance. Compare specs, and you’ll see these scanners outrun the competition with speeds up to 130 ppm. Their actual throughput advantage is much greater than raw numbers—because, unlike competing products, the Kodak i700 Series Scanners deliver maximum scanning while meeting real needs under real-world conditions. Please contact us with any questions at 908-236-6505 x110 or via email at info@dcainfo.com
EMC Documentum ApplicationXtender electronically stores, organizes, and manages virtually any kind of business content. ApplicationXtender is easy to implement, integrate, and manage, providing instant, role-based access to content from either a desktop interface or web browser.As a result, you gain better decision-making, improved services levels, and increased productivity. Based on an easy-to-use Microsoft® Windows/.NET-optimized system, ApplicationXtender integrates document imaging, report management, workflow, and document management services. DCA is a EMC Velocity Partner. For more information on this or other EMC products please CLICK HERE or contact us at 908-236-6505 x110 or via email at info@dcainfo.com
The KODAK i1860 Scanner gives you optimal productivity, starting with 200 pages per minute of real throughput—not just raw speed. Its features and benefits lead to productivity gains all the way through your scanning process. The i1860 is easy to use and durable enough to work through multiple shifts, day after day. And it adds ergonomic correctness to your scanning operation. Add in great value, and the KODAK i1860 is everything you want in a high-speed, high-volume scanner.
The KODAK i1860 Scanner comes with many built-in features to make your work go faster and smoother, shift after shift.
To watch video demo click here http://download.kodak.com/docimaging/global/en/i1860.mpg
Contact us for additional information @ 908-236-6505 x110 or via email at info@dcainfo.com
Partnering with Formatta, and due to customer demand we will continue to make these webinars available. If you would like to register to attend please CLICK HERE.
This new release offers features that extend administrative and deployment capabilities for enterprise environments in a scalable, single unified platform that is easy to use and deploy.
What’s New in Kofax Capture 9
For more info please contact us today at 908-236-6505 x110 or via email at info@dcainfo.com
Taken in part from a January 13, 2010 Kodak Press Release
ROCHESTER, N.Y. and Wheeling, Ill, Jan. 13-Eastman Kodak Company and BÖWE BELL + HOWELL announced Kodak’s agreement to acquire the scanner division of BÖWE BELL + HOWELL. The scanner division is a leading supplier of document scanners to value added resellers, systems integrators, and end users. Based in the greater Chicago area, the scanner division is a worldwide business with locations in North America, Europe and Asia.
BÖWE BELL + HOWELL’s portfolio of document scanners consists of complementary products in respect to Kodak Business Solutions & Services’ document imaging product range.
“Kodak is a leader in document imaging and we are committed to investing in and growing our capabilities to better serve customers,” said Philip J. Faraci, President and Chief Operating Officer, Eastman Kodak Company. “We expect this acquisition, when completed, will enable us to expand customer value by providing a wider choice of production scanners, greater technological innovation to help us bring new, exciting products to market faster, and will enhance global access to service and support for channel partners and end user customers worldwide.”
For more information contact DCA today at 908-236-6505 x110 or via email at info@dcainfo.com
Step up to greater productivity and performance with a new Kodak Scanner.
For a limited time, you can save thousands and gain impressive new productivity and performance advantages for high-volume workloads with a new Kodak Scanner. We’ve teamed with Kodak to bring you discounts, free consumables kits, Care Kits from Kodak Service & Support and big trade-in dollars that add up to thousands in savings! Talk about an economic incentive package, this is it! But don’t wait these offers are only in effect through December 31, 2009.
Copntact us for complete details today at 908-236-6505 x110 or via email at Info@dcainfo.com
You pick your way to save―scanner rebates or trade-in offers―whichever is higher.
The image FORMULA DR-9050C production scanner delivers true high speed scanning, capable of providing enterprises with reliable, high quality images, and flexible scanning solutions to enhance their document management systems. Physical handling, off-site storage and retrieval, and labor costs can be drastically reduced with efficient document management systems. This scanner’s winning combination of leading value, increased scanning speed, reliability, and efficiencies can help companies reduce their overhead costs associated with document management and retention.
Module Provides Real-Time, Enterprise-Level Monitoring and Metrics to Better Optimize the Performanceof Kofax Software Products & Solutions
To download Full Press Release
For more information, a demo, or a free onsite needs assessment:
Please contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com
Save time and money using MFPs you may already own to capture and manage documents.
Find out what it means to be “POWERED by Autostore”
Free ON Line Demo April 21 10am EDT
Document Conversion Associates, Inc. is presenting at the
1st CARMA Meeting of 2009
Thursday, March 26th
Hosted by,
The Bergen County Clerk’s Office
Hackensack, NJ
For more Details Click Here
Tampa, FL — January 16, 2009 — AnyDoc Software, Inc., an industry-leading developer of automated document, data capture, and classification solutions, has been named among the Top 10 products of 2008 by ECM Connection for its accounts payable solution, AnyDoc®INVOICE™.A VertMarkets, Inc. subsidiary, ECM Connection is an online information portal for Enterprise Content Management (ECM) news and information. ECM Connection publishes a twice weekly newsletter with subject matter ranging from ECM industry news, product information, editorial articles, upcoming ECM events, and more. Nearly 21,000 opt-in subscribers receive their electronic publications.
Click here for full press release
For more on AnyDoc go to http://www.dcainfo.com/company/partner/anydoc-software
The Ariba® Supplier Network™ gives companies a comprehensive, shared eBusiness solution that automates and streamlines business processes, from trading partner discovery to transaction management to financial settlement..
By connecting buyers, suppliers, and service providers across multiple systems and processes, the Ariba Supplier Network helps organizations eliminate the complexity and expense of interacting through manual or point-to-point solutions and drives effective business collaboration for both buyers and suppliers.
For more infomation contact us today at 908-236-65-5 x110 or via email at info@dcainfo.com
Join the Network
Now Released—EMC Documentum ApplicationXtender for Microsoft Office 2007!
EMC® ApplicationXtender® for Microsoft® Office® 2007 (AXO) is a software add-on module to ApplicationXtender 5.4 SP1 that allows Business Application Architects, Designers, and Developers to integrate ApplicationXtender content management functionality into Microsoft Office Business Applications (OBAs) based on a 2007 Microsoft Office system. Microsoft OBAs are a new breed of applications that connect line of business systems such as accounting with the people that use them through the familiar user interface of Microsoft Office. AXO is designed to support and extend the concept of OBAs.
Highlight of New Features:
Because mission-critical workloads demand real-world speed On paper, the KODAK i780 Scanner really does outrun the competition with speeds up to 130 ppm. But unlike competing products, it delivers that maximum scanning while meeting real needs under real world conditions. You get true 130 ppm performance, even when scanning:
Real-world performance makes the KODAK i780 Scanner the one to choose for mission-critical, high-volume forms processing across a broad range of applications.Reliable, extra-versatile paper handling The KODAK i780 model easily scans mixed batches of business documents, photos, tear sheets and graphics. A flexible input design enables it to handle a wide range of document sizes and shapes. And an included short-document exit tray allows for efficient stacking of smaller documents.SurePath technology delivers the paper-feeding reliability you need for uninterrupted workflow—while ultrasonic multi-feed detection helps prevent misfeeds by recognizing labels, stick-on notes, and stuck-together documents.And for added peace of mind, no matter where in the world you do business, all the support you need is nearby. Our global team of service experts is there for you around the clock.
The Fujitsu fi-6130 document scanner provides your customers the tools needed to streamline their businesses. With the Fujitsu fi-6130 document scanner, paperwork can be easily converted to storable, manageable digital files. From ultra-thin carbon receipts to embossed credit cards, from multi-page bank statements to ultra-thick business cards, the fi-6130 can handle just about anything. Now, instead of accumulating paper clutter, your customers can organize and share information electronically, or digitally secure important documents with unprecedented ease.Intelligent image enhancement and automatic correction features further ensure perfectly scanned documents without the need for specialized training. What’s more, the fi-6130 scanner is compactly designed to fit just about anywhere and carries the legacy of Fujitsu’s industry-leading reliability.Whether for business professionals or daily management of the home, the Fujitsu fi-6130 is the answer to your customers’ needs.
For More Information Contact DCA today at info@dcainfo.com
Document Conversion Associates, Inc. (DCA) once again has been awarded membership in the AnyDoc Software, Inc. “2007 President’s Club”. AnyDoc recently recognized its top resellers at the 2008 AnyDoc Connection User & Reseller Conference March 25, in Tampa, FL. Only 10 President Club Memberships were awarded. Membership in the President’s Club is awarded to those resellers with top sales in a single year who also demonstrate outstanding service and customer support of AnyDoc Software products and services.
Jeff Welan’s quote below is taken from Anydoc’s April 15, 2008 Press Release:
“Our resellers are an integral part of the AnyDoc team and our successes as a company. Their expertise in AnyDoc products and solutions, and their ability to solve users’ issues makes them all worthy of recognition.” Welan continued, “It is a great honor to thank our resellers for their ongoing hard work and dedication to this partnership.”
We at DCA look forward to many more successful years partnering with AnyDoc to bring businesses of all sizes unbeatable solutions to their document management needs.
NY State Government Agencies can now purchase Kodak scanners directly from DCA.
Here are the Top 10 Reasons to Purchase a Comprehensive Service Agreement for Your Imaging Equipment
At Document Conversion Associates, Inc. (DCA) we use the most experienced service providers in the industry, putting our imaging customers in the most capable hands for equipment support, repair and maintenance.
Let us help you find what best fits your business needs today!
Contact us at 908-236-6505 x110 or info@dcainfo.com
Fujitsu Introduces High-Performance Scanners with
Advanced Paper Handling Capabilities and Fast Scanning Speeds
Fujitsu Computer Products of America, Inc., a market leader in document imaging scanners and services, recently introduced the Fujitsu fi-6140 and fi-6240 color, duplex scanners into its award-winning line of document imaging products. The new high-performance scanners continue the Fujitsu tradition of providing the workgroup scanning market with unmatched scanning performance and ease of use at a highly competitive price.
The new Fujitsu fi-6140 and fi-6240 (flatbed model) scanners integrate the latest innovative scanning features and applications, including an advanced document feeding system for superior paper handling, automatic ultrasonic intelligent multi-feed detection technology, long document scanning support (up to 10 feet), improved embossed card scanning capability (such as credit cards and insurance cards) and continuous feeding of up to three hard cards through its 50-page automatic document feeder (ADF). They also deliver fast scanning speeds of 60 pages per minute (ppm) / 120 images per minute (ipm) at 200dpi monochrome and grayscale, and best-in-class speed of 40 ppm / 80 ipm at 300dpi full color, providing uncompromised speed and performance with the advantage of higher image quality for increased OCR accuracy.
Fi-6140 & Fi-6240 — One Box Solution.
The Fujitsu fi-6140 and fi-6240 scanners both conveniently come fully loaded with everything in one box needed to get organizations up and scanning quickly; a full version of Kofax VRS® Professional, Adobe® Acrobat® Standard, and ScandAll Pro software (users get image enhancement functionality as well as the option of scanning directly to PDF, file, print or batch). Included is a one-year Limited Warranty, along with eligibility for the Fujitsu Advance Exchange Program
Document Conversion Associates, Inc. (DCA) is a “Fujitsu One Capture Alliance Partner”. Together we are unmatched in creating scanning solutions for businesses of all sizes.
For more info either post your question or contact us at 908-236-6505 x110
BÖWE BELL + HOWELL recently expanded its product line to include a wide format scanner. The Infinity WF is now available. There are three models designed to accommodate document sizes of 36 in., 42 in. and 48 in. wide.Infinity WF is easy to use and can easily fit into an existing scanning application. No drivers or special software is required - Infinity WF works right out of the box. Simply assign a valid IP address to the scanner, open up a browser, and begin scanning.Converting over sized documents such as maps, engineering schematics, and architectural drawings into high resolution TIFFs, JPEGs or PDFs has never been easier!
For more information please contact us directly at 908-236-6505 x110
This scanner is a crowd pleaser and workhorse! The Fujitsu 5990C sets a new standard for production level scanners with its superb image quality, triple ultrasonic multi-feed detectors, and optional interface options to match your requirements for performance and budget.
Rated at 120 sheets per minute (240 Images per minute in duplex mode) for letter-sized, 300 dpi landscape documents, this speedy scanner gives you the options of connecting via standard USB 2.0,
Ultra Wide SCSI, Kofax VRS Ultra Wide SCSI (Adrenaline card) or Kofax VRS USB 2.0 and can use TWAIN, ISIS or VRS. I ran this powerhouse off a laptop, no need for an Adrenaline card.
It has an adjustable 500 Page Automatic feeder, VRS auto-color detect, hardware patch code detect, 600 DPI true optical CCD, sophisticated feeder system to prevent paper jams and multifeeds, and optional imprinter.
If you have seen this scanner in action and want to share your experiences with it and/or have any questions, please join this discussion.
DCA completes largest document conversion project in its history
Creating business value by automating paper based processes
DCA + Kofax + SharePoint = Secure document collaboration
Platinum — our favorite color!
High Speed Scanning You Can Count On From ibml
Want Speed? Take a look at Fujitsu’s 6800 Production Scanner
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