DCA News Blog
Document management system saves NJ government more than $2 million
Posted on 9/21/2010
A recent success with Bergen County (NJ) municipalities demonstrates how government efficiency and connectivity can improve through flexible document management solutions.
DCA implemented an electronic election document filing system with 62 of Bergen County’s 70 municipalities.
This multi-year project was envisioned to demonstrate the benefits of inter-governmental connectivity and has already saved the county more than $2 million by creating shared document management processes.
The old paper-based system was cumbersome, inefficient and prone to human error. The new electronic DCA filing system permits instant and easy filing, saves time, reduces waste and mitigates human error. The project included
- Kodak high speed scanner and workstation
- EMC ApplicationXtender software
- System Setup
- Training
This project permitted the 62 municipalities to expand their participation in the County’s state-certified Electronic Document Management Systems (EDMS), and provided them access to permanent record image repository, microfilm creation, and backup for disaster recovery purposes. The system is also expandable to other records types.
The success of the program was recognized by the New Jersey Secretary of State through a Public Archives and Records Infrastructure Support (PARIS) Grants Program Award of Excellence.
The state report said, "Bergen County has proved that shared services can work, even when dealing with 70 municipalities -- the largest number of any county in New Jersey. The project was successful because of each municipality’s willingness to participate, as well as the county’s excellent project management, especially ensuring cooperation between each participating government and the vendor.
Tags:
document management
cost savings
edms
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